Mobile World Live GSMA Intelligence

Assistant Project Manager - Mobile for Development

Role type
Programme Services
Job Advert

This is an exciting role to support Mobile for Development’s Digital Identity and Disaster Response programmes. The role of Assistant Project Manager is to support the Project Manager in driving the project(s) to meet objectives and ensuring success of all work streams within the project(s), ensure effective and efficient communication and collaboration within the team, timely and effective internal and external reporting, including financial reports, contract management for contractors and consultants, and managing events and team logistics.


Main Responsibilities

The Assistant Project Manager will support all stages of the programmes’ design and implementation, including:

  • Prepare internal reporting and updates for Digital Identity and Disaster Response as agreed with the Project Manager;
  • Work with the Project Manager to manage the programmes’ budget, including monthly forecasting, raising and tracking purchase orders, managing procurement, and contract management;
  • Assist Project Manager, as needed, with the Disaster Response programme’s Innovation Fund set-up and launch;
  • Assist the Project Manager to track and report on deliverables across both programmes, including own and maintain the deliverables tracker;
  • Maintain the programme risk log, tracking of risks and escalation of issues, by collating the risk logs from other team members on a minimum monthly basis;
  • Work with the Project Manager and Finance team to track expenses; raise and process purchase orders and invoices;
  • To co-own and maintain the internal electronic filing system, templates, trackers, and shared tools for effective team collaboration and knowledge sharing;
  • Support the Project Manager and Head of Programme to manage logistics for a geographically spread team. Tasks might include arranging regular team meetings and facilitating these, virtually and in-person (i.e. defining meeting requirements, confirming the agenda, venue selection and booking, sending meeting invitations and tracking acceptances, taking minutes)
  • Any other duties commensurate with the level as requested by the Project Manager and/or Head of Programme


Criteria for Selection

  • Experience in a similar working environment, e.g. highly demanding and changing multicultural environment
  • Background in social/international development
  • Experience of working on grant funded projects with a variety of donors
  • Experience of managing budgets and small projects
  • Can deliver high quality output which requires minimal supervision or direction
  • A good team player with flexibility to work on multiple projects simultaneously
  • Able to prioritise issues in order of importance and urgency for action/escalation
  • Delivers accurate, professional, clear and concise communications of a consistently high quality
  • Must be extremely well organised & methodical
  • Highly motivated and proactive, demonstrating a “can do” attitude, and eager to identify and suggest ways of improving existing processes
  • Highly professional, comfortable interacting with internal and external stakeholders at all levels
  • Excellent cultural awareness, and willingness to engage with key stakeholders from around the world
  • Good knowledge of MS Office (Excel, Word and PowerPoint) is essential
  • Bachelor degree or above in a relevant discipline, e.g. international development or business
  • Fluent spoken and written English is essential
  • Other languages are advantageous
  • A professional project management accreditation would be beneficial