GSMA
Mobile World Live GSMA Intelligence

Assistant Project Manager - Mobile Money


Role type
Permanent
Division
Programme Services
Location
London
Job Advert

The role of Assistant Project Manager is to support the Programme Manager in driving the programme and its multiple projects to meet its objectives and ensuring success of all work streams, ensure effective and efficient communication and collaboration within the team, timely and effective internal and external reporting, including financial reports, contract management for contractors and consultants.  The Assistant Project Manager would join the programme management team for Mobile Money, alongside the Programme Manager and Project Managers.

  • Support programme reporting requirements for the Mobile Money team by collating key project data, as agreed with the Programme Manager
  • Assist the Programme Manager to track and report on deliverables across Mobile Money, including own and maintain the deliverables tracker
  • Prepare internal reporting and updates for Mobile Money as agreed with the Programme Manager
  • Manage small projects from start to end, including ensuring quality plans and projects are planned effectively, identify budget needs, work is completed on time, scope and budget
  • Maintain the programme risk log, tracking of risks and escalation of issues, by collating the risk logs from the programme management team on a minimum monthly basis; manage risk log for small projects, including identifying risks and seeking mitigating solutions
  • Work with the Finance team to track expenses; raise and process purchase orders and invoices
  • Maintain the flight tracker for all team members, responding to issues as they arise
  • Manage the administration of consultants, specifically dealing with contracts, Terms of Reference, SOW, CAF etc. in conjunction with the programme management team
  • Assist the contract manager(s) to ensure contractors budgets, timely delivery, quality and reporting is on track
  • Optimise and own shared tools, templates, trackers, contact databases, document repositories for effective team collaboration and knowledge sharing
  • To own and maintain the internal electronic filing system
  • Maintain ‘Agreed Actions’ Logs, update and distribute
  • Proof read key Mobile Money documents produced by the programme management team
  • Support the Programme Manager and Head of Mobile Money to manage logistics for a geographically dispersed team. Tasks might include:
    • Arranging regular team meetings and facilitating these, virtually and in-person, including: defining meeting requirements, confirming the agenda, venue selection and booking, sending meeting invitations and tracking acceptances, minute taking
    • Arrange travel logistics for team members, consultants, speakers and project partners including visa coordination
  • Any other duties commensurate with the level as requested by the Programme Manager or Head of Mobile Money

 

Criteria for Selection

  • Experience in a similar working environment e.g. highly demanding and changing multicultural environment
  • Background in social/international development
  • Experience of working on grant funded projects with a variety of donors
  • Experience of managing budgets and small projects
  • Can deliver high quality output which requires minimal supervision or direction
  • A good team player with flexibility to work on multiple projects simultaneously
  • Able to prioritise issues in order of importance and urgency for action/escalation
  • Delivers accurate, professional, clear and concise communications of a consistently high quality
  • Must be extremely well organised & methodical
  • Highly motivated and proactive, demonstrating a “can do” attitude, and eager to identify and suggest ways of improving existing processes
  • Highly professional, comfortable interacting with internal and external stakeholders at all levels
  • Excellent cultural awareness, and willingness to engage with key stakeholders from around the world
  • Good knowledge of MS Office (Excel, Word and PowerPoint) is essential
  • Bachelor degree or above in a relevant discipline, e.g. international development or business
  • Fluent spoken and written English is essential
  • Other languages are advantageous
  • A professional project management accreditation would be beneficial