GSMA
Mobile World Live GSMA Intelligence

Project Manager, Events


Role type
Permanent
Division
Operations
Location
London
Job Advert

The GSMA events portfolio is growing, including our three largest events Mobile World Congress (MWC) in Barcelona, Mobile World Congress Shanghai (MWCS) and Mobile World Congress Americas (MWCA).  We also manage the GSMA mobile 360 Series, a regional series of events that include a thought leadership conference, a leadership forum, and networking opportunities.

This candidate will be involved in the delivery of MWC, with responsibility for project managing certain areas.

For further information on these events, please visit the respective websites:

Role Description

GSMA seeks an experienced Project Manager, Events reporting to the Senior Project Manager, Events.

The main purpose of the role is the management, planning and execution of GSMA events, incorporating project management, budget management, operational planning, logistics and liaison with internal and external departments. The Event team works alongside the Exhibition team who are responsible for the delivery of the exhibition elements of our events. Both teams report to the Operations Director

This role is slightly different from standard Event Manager roles as the candidate is frequently required to take overall project management of events rather than just pure operational responsibility. The individual sales, marketing and content plans will be set by the respective teams, but it is the responsibility of the Project Manager, Events to oversee the execution of these plans and ensure deadlines and objectives are being achieved.

Main responsibilities include, but are not limited to: 

Project Management

  • Project managing all elements of an event, including standard event planning and liaising with internal departments to ensure end-to-end cover for each event, and across multiple events.
  • Developing project plans and critical paths for each event, with clear financial and operational milestones highlighted.

Supplier Management

  • Contract negotiation and management of suppliers from specification development, tender process & supplier selection, preparation of service level agreements (SLAs) and contracts to final implementation of agreed service on site.
  • Build and manage day to day supplier relationship
  • Management of venues, facilities, suppliers, registration, AV & technical, transportation, signage.
  • Health & safety / Risk Assessments.

Financial Management

  • Event P&L budget management including management of tenders, quotes, purchase orders and invoice payment. Sponsorship and delegate revenue specific to conference area under management must also be managed.
  • Budgets to be developed by EM, both from scratch and working within business plan figures; level of budgets managed to be up to 750K.

Operational Management

  • This role involves meticulous planning and venue/supplier management at the highest level within the industry.
  • Preparation of onsite resourcing plan and event schedule.
  • Ensuring the agreed sponsorship deliverables are implemented prior to and on site and that the agreed terms and conditions for both parties are adhered to.
  • Travelling to each event, where necessary, for onsite event delivery and pre-event site visits.

Reporting

  • Weekly reporting of key issues /milestones (project, operational and financial).
  • General Project Assistance: The Operations Department is extremely busy, constantly working to tight deadlines and embarking on new projects. The candidate will be required to provide additional assistance on other project components as required.

Criteria for Selection

 

Project Manager, Events

Qualifications (Degree, certifications, special training)

Preference given to candidates with degree level education (any discipline) but not required.

Work Experience

Industry experience essential, preferably from either in-house or agency (not just venue/ vendor). 
Experience of global LSE (large scale events) > 500 pax,
Solid experience of good event processes (which can be demonstrated).
Exposure to wide range of events (conferences, seminars, awards) and demonstration of project management aspect of events, not just logistical management.
Experience of working with C'level clients/ dignitaries/VIPs. Experience desirable for those attendees who have experience of working with Ministers and Governments.
Experience of delivering events outside of UK and awareness of sensitivities to cultural differences.
Able to demonstrate ability to work under pressure and to tight deadlines.

IT Skills

Good Microsoft Office skills required, especially Word, Excel and PowerPoint.

Project Management (PM) Skills

Able to demonstrate awareness of strategic elements of a project as well as logistical.
Certification in PM is a benefit, but not essential.

 

Communication Skills

 

Strong interpersonal skills; ability to communicate well and confidently

using all forms of communication (email, written, virtual calls). Attention to detail and strong grammar (in written comms) very important.

Strong presentation skills required.
Additional languages not essential, but definitely beneficial, in particular Spanish

Negotiation skills

Finance: negotiate venue / supplier / service contracts
Contractual: payment terms, T&Cs, development of SLAs
Experience of management of RFP process, including analysis of responses and presentation of recommendation.
Up to value of <£50k with minimal guidance from DLM. 
Over value of £50k, varying level of guidance from DLM.
 

Supplier Management


Experience of building and managing day to day relationship
 

Financial Management

Experience of effective cost management.
Ability to manage multiple complex budgets.
Understanding of financial processes (e.g. POs and reconciliation)
 

Health and Safety

IOSH and First Aid qualified preferred, but not essential. Will put candidate through training where applicable.